Exhibitor Floor Dates & Times
| Exhibitor Move-In | Tuesday January 29, 2019 12:00pm – 6:00pm |
Exhibitors will be able to move according to the Move- In Schedule available online. |
| Exhibitor Registration / Badge Pick-Up |
Tuesday January 29, 2019 12:00pm – 6:00pmWednesday January 30, 2019 9:00am – 4:30pm Thursday January 31, 2019 Friday February 1, 2019 |
All Exhibitors must pick up their badges on-site. |
| Exhibitor Move-Out | Friday February 1, 2019 12:00pm – 6:00pm |
The Exhibitor Support Centre will be open until 4:30 p.m. on Friday, February 1, 2019 for your assistance. |
Applications for Exhibit Space & Applicable Deposits
(Deposit of 50% required at time of booking to secure space)
| Registration for Returning Exhibitors | April 08, 2018 | Closed |
|---|---|---|
| Registration for New Exhibitors | May 08, 2018 | Closed |
| Final booth payment due from all Exhibitors | August 31, 2018 | Closed |
Advertising in the Conference program
| Space Closing | December 06, 2018 | Closed |
|---|---|---|
| Material Closing | January 06, 2019 | Closed |
Cancellation of booth space:
On or before August 31st, 2018 will receive a full refund less $500 non-refundable deposit
On or before October 31st, 2018 will receive 50% refund for the total paid amount
No requests for refunds will be granted after November 1st, 2018
Other Conference Items
| Hotel Reservations | August 15, 2018 Room blocks for HRPA19 will be open for exhibitors in August. | Open |
|---|---|---|
| Complimentary Exhibitor Listings for Program | December 01, 2018 | Open |
| Hanging Signs, Banners | January 05, 2019 The early bird pricing ends January 17, 2019; Regular/Onsite pricing begins January 30, 2019 | Closed |
| GES Logistics Advanced Warehouse Date | Start Date December 27, 2018 Deadline January 23, 2019 | Closed |
| MTCC Parking Pass | Start Date August 18, 2018 Deadline January 15, 2019 | Closed |
| MTCC Services | Start Date August 18, 2018 Deadline January 15, 2019 Additional Services | Closed |
| SHOWTECH Power & Lighting | Start Date September 01, 2018 Deadline January 17, 2019 | Closed |
| Freeman Audio Visual | Start Date August 18, 2018 Deadline January 16, 2019 | Closed |
| Certificate of Insurance | January 09, 2019 | Closed |
| LEAD Retrieval | January 07, 2019 Conexsys | Closed |
| Direct Shipment to the MTCC | January 29, 2019 Shipments will only be accepted on this date | Open |